Present: Mrs A Aitken, Mrs C Ball, Mrs R Earthy, Mrs M Hardman, Mr T Hanna, Mr C Newton, Mr N Parr, Mr S Jones, Mr R Pemble, Mr R Wood.
In attendance: Mrs J Wilson.

Apologies for Absence were received from Mr. P Cox & Mrs. M Ross.

The secretary reported that PayPal was now available for members use through their own Grassroots page for the payment of registrations, transfers & membership renewal. This will be of great use for overseas members & was indeed already being used by them.

The Standing Order/Bankers Order system would not be replaced with a direct debit system.

Two successful Autumn Conferences had taken place, one in Derbyshire attended by 40 people & one in Gloucestershire attended by over 50 people. Auctions of medals donation by Mr. & Mrs. P Cox had raised a total of £336 for BGS fund
The sale of the Conchita model & the Holmes Peglar model raised £383 for Mr. Thornley’s estate when auctioned at the Autumn Conference in Gloucestershire.

The final 2011 show results have been completed and would be published in the November Journal. The milk recording lactations would also be published in the next November Journal.

Mr. & Mrs. Featherstone had produced a CD of the BGS Year Books. Theses would now go on sale and be advertised in the Journal. Export orders have been received from 2012 from Greece and Trinidad. The first BGS calendar for 2012 is selling well.

Discussion took place on the wording for bulk transfers and registrations.

The Judges Conference had been attended by 18. A judges and stewards conference was being arranged by Mrs. Hardman & Mr. Ackroyd. The shows at which the Breeders and the Stud Cup would be awarded in 2012 have been decided.

We are looking into the possibility of producing a Goatkeeping DVD to compliment the Dairy Goat DVD and the two DVD's by Mrs. H Matthews. A reprint is needed of the BGS History.

The postal vote for changes to Rule 17 and Rule 18 (2) were recorded. Both proposals were accepted (not the amendment to the proposal to change to rule 17). With effect from 1st January 2012

The Committee voted to change Regulation 10 regarding the number of letters allowed in a prefix and a name. This has been increased from 10 to 12. With effect from 1st January 2012.

The Secretary is to be offered a renewal of her contract from 1st March 2012.

Nominations for a new Custodian Trustee would be asked for in the December Journal. An EGM to take nominations would precede the AGM in April. A postal ballot of members would then take place.
Presidents are elected for two years therefore Mrs. Ross was coming to the end of her two year term as President Nominations, proposed and seconded would be asked for in the December Monthly Journal with a vote to be taken at the AGM in April.

The financial position is encouraging and ideas for investments and use of the legacy from Mr. Hill were considered.

The secret vote for judges wishing to renew their licence took place.

The next AGM was confirmed as 14th April, to be hosted by the Northumbrian Dairy Goat Society and held in Durham at the County Hall. This venue allows good transport links.

The next Committee meeting confirmed was confirmed as 4th February 2012
The meeting closed at 3.10pm

Present: Mrs. A Aitken, Mrs. C Ball, Mr. P Cox, Mrs. R Earthy,  Mrs. M. Hardman,  Mr. T Hanna, Mr. C Newton, Mr. R Wood. In Attendance: Mrs. J. Wilson.

Apologies for Absence: Mr. N Parr, Mrs. M Ross, Mr. S Jones & Mr. R Pemble.

The usual August meeting had been postponed due to the death of Mr Thornley, a BGS Custodian Trustee.
The Chairman and several other Committee members attended the funeral (which took place on the previously scduled date for the Committee meeting).
Nominations and elections for a new Trustee will take place.

The Committee, confirmed of the minutes from the previous meeting.

The Chairman updated the Committee on the legacy from Mr Hill and said that the property had been sold although completion of the estate and probate would take several months.

There are 839 fully paid members of the Society of which 346 have used Grassroots more than 10 times this year.

The Committee is to review the leaflets produced with a legacy from Mr May.

The Web manager and the Secretary both use Dreamweaver CS5 to update the website.

Acknowledgement was made that the Herd Book was late. Grassroots had updated historical awards data through the system producing new Dams of Excellence (DE) and Sires of Merit.

Some shows had dropped their goat section but new shows had been held this year in different parts of the Country.
The Financial Position and the 2011-2012 budget were discussed.

No changes will be made to subscription or other rates for the coming year.
Two Autumn Conferences had been offered. These would be held in Derbyshire on 22nd October and Gloucestershire on 12th November.

A Judges Conference has been arranged for 19th November in Essex and a Judges & Stewards training event will be held in 2012. A budget for this event was agreed.

Dates for future meetings 26th November was confirmed as the next Committee meeting.

Meetings in 2012. February 4th Committee meeting.
With Easter weekend being 6th-9th April it was considered that 14th April would be suitable for the AGM & EGM and 28th April for the Committee meeting.

The meeting closed at 3.10pm

Note: This is a brief resume of the meeting, the full minutes have yet to be approved